Singapore Company Secretary Services

 
Piloto-Asia-Singapore-business-company-incorporation-formation-company-secretary-services.jpg

Company Secretary

Piloto Asia helps you stay in compliance with Singapore laws, avoid late penalties and gives you peace of mind.

Dedicated Corporate Secretary

One main contact point with 15+ years of experience for all your Singapore company needs.

24-Hour Response Assurance

Our company secretary will always respond within 24 hours - you are our top priority!

15+ Years’ Reputable Experience

Expert guidance on Singapore complex regulations. We’ll take care of all the paperwork for you.

 

Zero Compliance Default

100% compliant: no penalties or hefty fines for non-compliance, late filing or inaccurate reporting.

Expert Tax Advice

Get expert advice on Singapore company structures and regulations to help your company build a strong presence in Asia.

All In Transparency

We provide and guarantee quality service with no hidden strings, fees, and costs attached.

Choose the Company Secretary Package that works for you

Non-resident Package

Perfect for Singapore companies with non-resident Directors and Shareholders. This yearly package covers all you need for annual compliance.

This plan includes:

  • Company Secretary for 1 Year
  • Registered Address for 1 Year
  • Nominee Director for 1 Year
  • Annual Return Filing with ACRA
  • Free Local Business Introduction from Piloto
  • Bank Account Assistance (Optional)

Resident Package

Perfect for Singaporean businesses with at least 1 local Director and a mix of shareholders. This package covers annual compliance and ongoing guidance.

This plan includes:

  • Company Secretary for 1 Year
  • Registered Address for 1 Year
  • Annual Return Filing with ACRA
  • Consultation on Director's tax optimization
  • Change of Director & Capital (Optional)
  • Corporate Pass Maintenance (Optional)

Can't find what you're looking for? Get in touch with us for customized packages!

Want to find out more about employing a company secretary? Get in touch with us!

Name
We would like to talk to you on the phone to better understand your need, then develop a plan and provide you with the best pricing!

Steps

 

1

Book a free consultation

The account manager will schedule a 1-hour consultation with you in order for us to better understand your needs and wants.

2

Get a quote!

After the consultation, we'll send over a customized solution proposal along with the pricing.

3

Congratulations! You now have a Company Secretary.

Your dedicated company secretary will take care of all your filings and make sure you don't miss any deadlines.

The service Piloto Asia offered was first-class. I was pleasantly surprised to be served by dedicated personnel whereas other providers answered with generic information. Highly efficient and professional!
— Michael Chan, Investment Director, Sensetime

FAQ

 

Facts about Singapore Company Secretary

  • A private limited company in Singapore is comprised of its Officers, namely its Director, Company Secretary, CEO or Managing Director and Auditor.

    Every company must appoint a company secretary within 6 months of incorporation.

    Please note that during the corporate secretarial transition, you must ensure succession. The role of company secretary cannot be left vacant for more than 6 months.

  • Any person who is a natural person and a local resident in Singapore, whose normal place of residence is in Singapore could be appointed as company secretary of a Singapore company.

    Local resident here refers to a Singapore citizen, a permanent resident, or an EntrePass holder.

    Please note that the sole director of a company cannot serve as a company secretary.

    After appointment, he/she would be responsible to take up statutory duties as stipulated by the Singapore Companies Act. You may appoint an Officer that qualifies, or a professional person from a Registered Filing Agent.

  • Yes, a shareholder can take up the role of a company secretary in Singapore, as long as they fulfil the criteria mentioned above.

  • Besides fulfilling the statutory requirement for the initial setup of your Singapore business, the company secretary may also perform the following duties to ensure that the company is in compliance, and facilitate any corporate resolutions required in your day-to-day basis.

    Preparation of directors’ resolutions such as resolutions for change of officers or shareholders, change of bank signatories, change of registered office address, transfer of shares, or dividend declarations.

    Preparation of annual returns and other secretarial documents relating to the holding of Annual General Meetings.

    Preparation of secretarial documents relating corporate appointments, resignations and / or deaths.

    Preparation of prescribed forms for lodging with Accounting and Corporate Regulatory Authority (ACRA) via Bizfile.

    Updating and maintenance of the statutory registers and minute books of the Company.

    Attending to the auditors on their annual audit of the statutory registers and minute books and preparing the representation letter as to minutes for statutory audit purposes (extra fees apply).

    Provision of a nominee to act as Company Secretary.

    General advice on filing

 

Considerations when Choosing Your FYE

  • Your financial year end (FYE) refers to the end of your company’s accounting period, normally recurring every 12 months. In Singapore, this needs to be decided upon incorporation. It could be any month and does not necessarily need to fall on March, June, September or December.

  • By default, we recommend that clients choose an FYE that would be the 12th month from the date of your incorporation. E.g., Incorporation in July 2010, first FYE will fall on June 2011.

    However, you may wish to take into account the following factors into account:

    Coordinating with global or regional headquarter reporting months

    Considerations of tax exemptions

    Any company seasonal business activities

    To elaborate the tax exemption consideration: Let’s say as a new start-up company you are eligible for 3 years of tax benefits and your incorporation day is July 2010. Should you elect to have your FYE to fall on December 2010, your first YA (Year of Assessment) would be counted as July-December 2010, with January-December 2011 as your 2nd YA. Any financial period which is longer than 12 months will be considered as 2 YA by IRAS for tax exemption purposes.

    If you would prefer to max out your tax exemption periods, you should have elected to set your FYE on the last day of the 11th month from your date of incorporation.

  • You may stretch your FYE to longer than 12 months, but unless otherwise approved by the Registrar, the duration of a company’s financial year must not be more than 18 months in the year of incorporation.

  • All Singapore incorporated companies are required to hold an Annual General Meeting (AGM) of shareholders once every calendar year so that business matters can be discussed (e.g., dividend policy for the year).

    For listed companies the AGM must be held within 4 months of the FYE. For any other companies the AGM must be held within 6 months of the FYE. Annual returns must be filed within one month of AGM date.

    Towards the end of your FYE, your corporate service provider would compile the Management Accounts (MA) for you based on the bank statements and company transactions information you provide. We would subsequently review your Unaudited Financial Statements (UFS), or work with auditors locally for companies requiring audit. With both in place, we would proceed towards AGM stage where resolutions would be drafted up for you. Once you have carried out your AGM and signed the relevant documents, Annual Returns can take place and the process is done for the financial year.

  • Private dormant relevant companies (dormant, not listed, nor subsidiary of a listed company, and has total assets < = $500,000) are exempt from preparing financial statements and XBRL filing. They are also not required to hold AGMs. You may refer to ACRA’s website for official guidance on AGM exemptions.

    However, a similar accounting record and management accounts are required. ECI and Form-C is also required to be submitted to IRAS.

 

About Singapore Company Share Capital

  • The share capital of a Singapore company is the amount of money its shareholders invested in the business to carry out its undertakings. According to the Companies Act, the minimum issued capital must be at least S$1. However, there is no minimum paid up capital required, meaning a company can have issued a portion of capital that remains unpaid.

  • Whilst the minimum issued capital is S$1, there is no minimum paid up capital for Singapore private companies.

    To illustrate, let’s say you have incorporated a company, issuing 1,000,000 of capital whilst your shareholders have paid up 100,000 in full. You would have 100,000 of paid-up capital and 900,000 of unpaid share capital. It is not uncommon to see unpaid share capital in small companies, where a portion of monies due for allotment of shares have not been paid and remain due to the company indefinitely.

  • There is no one size fit all approach.

    Generally, you may choose to issue capital according to your shareholding split requirements. A higher paid-up capital adds credibility to your Company, especially when dealing with investors and stakeholders.

    For businesses needing to applying business visas (Employment Pass – EP) for their senior managers or overseas, it is common to see the parent company investing paid-up capital no less than S$50,000 SGD to show their financial commitment and ability to local expansion and hiring.

  • The paid-up capital of the company can be freely utilized towards company's business expenses, such as paying for suppliers, employees, EP holders, Director salaries, among others. There is no requirement that this money must be locked in the bank account for any specific period of time. However, should you withdraw this for personal purpose, it would be regarded as a loan from the company.

  • Should you intend add investors or change the existing shareholding ratio, you may issue new shares and paid-up capital for your company any time after incorporation. Your new shareholders can subscribe to your newly issued shares, or existing shareholders can buy more shares to change the shareholding split.

    An ordinary resolution has to be passed and a return of allotment has to be filed with ACRA. The procedure to issue new shares may vary from company to company and is usually defined in your company’s constitution. If in doubt, you are recommended to check with your corporate secretary for assistance.

  • Subject to restrictions and guidance provided by the Company’s Constitution, you are free to sell or transfer shares in your company to any new or existing shareholders for reasons such as fund raising, gifting, or retirement.

    There are 8 general steps to follow for share transfers, namely:

    Draft of contract stating the basis of the transfer

    Check restrictions from Constitution for any shareholder pre-emptive rights

    Sign the instrument of transfer

    Board approval and resolution in writing within 30 days

    Paying stamp duty to IRAS within 14 days

    Transferrer to surrender their original share certificate

    Lodgement with ACRA and submit notice of transfer

    Issuance of new share certificate within 30 days of lodgement

    The majority of companies dealing with share transfers would employ professional company secretary help to ensure compliance with the various statutory deadlines along the way, as late stamping, lodgement or transfer of documents may attract financial penalties.

 
 
What job can I do while my child is at school?,9-3 jobs for moms,online call center jobs for students,benefits of working part-time as a mom